Current 2024 New Hire Documents For California Employers

State and federal law requires California employers to provide the following new hire documents to their employees at the time of hire. These forms have been updated from time to time, including for 2024.

The current list of required notices (with links to find the most up-to-date versions) are as follows:

• Use Form I-9 for verifying the identity and employment authorization of individuals hired for employment in the United States. Federal law requires the employer and employee to complete Form I-9 by the third day of the employee’s work.
• Employees must complete Form W-4 at the time of hire so that the employer can withhold the correct federal income tax from the employee’s pay.
• Employees must complete the DE-4 at the time of hire so that the employer can withhold the correct California state income tax from the employee’s pay.
• The California Department of Industrial Relations (DIR) requires employers to provide new hires with its Time of Hire Pamphlet no later than the end of their first pay period.
• The Wage Theft Prevention Act requires employers to provide non-exempt (hourly) new hires with a notice upon hire that sets forth various items of required information, such as the employer’s legal name and address, the employee’s rate of pay, and the employer’s paid sick leave policy. The DIR has created a template, form DLSE-NTE, that employers may use, and which meets the law’s requirements, and which covers the 2024 update to California’s paid sick leave law.
• You must provide the California Civil Rights Department’s Sexual Harassment Fact Sheet to all new employees at the time of hire.
• Employers must give the California Employment Development Department’s (EDD) Paid Family Leave Insurance pamphlet, DE 2511, to new employees at the time of hire.
• The EDD’s Disability Insurance Provisions pamphlet, DE 2515, must be provided to employees within five days of hire.
• The California Labor Commissioner’s notice on the Rights of Victims of Crime and Abuse must be given at the time of hire.

The above list is current as of April, 2024.